Posted by Patrick Moreau on March 25, 2019 in Software
In need of a spreadsheet solution for a work issue? Here are several Excel tips: Although most spreadsheets have the same format, when you consider functionality, many different types of spreadsheets are commonly used. They are commonplace in business settings, but there are both personal and professional uses for most of the types of spreadsheets. While most spreadsheet variety comes from the different uses, there are also different spreadsheet types in terms of format. Considering both of these gives you a full picture of the variety of spreadsheets you may encounter.
Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Number data, also called values, is used in calculations. By default, numbers are right aligned in a cell. In addition to actual numbers, Excel also stores dates and times as numbers. Other spreadsheet programs treat dates and times as a separate data category. Problems arise when numbers are formatted as text data. This prevents them from being used in calculations.
There are several ways to change text data into numerical data, but using the VALUE function is usually the easiest solution. See Use Excel’s VALUE Function to Convert Text to Numbers. Conversely, if you want Excel to read numerical characters or a formula as text, just add an apostrophe (‘) at the beginning of the entry.
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Excel file formats: The default XML-based file format for Excel 2010 and Excel 2007. Cannot store Microsoft Visual Basic for Applications (VBA) macro code or Microsoft Office Excel 4.0 macro sheets (.xlm). .xlt The Excel 97 – Excel 2003 Binary file format (BIFF8) for an Excel template.
Text file formats: .txt Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Excel Tips and Tricks!
Rather than open files one by one when you have multiple files you need to handle, there is a handy way to open them all with one click. Select the files you would like to open then press the Enter key on the keyboard, all files will open simultaneously.
In order to retain the validity of data, sometimes you need to restrict the input value and offer some tips for further steps. For example, age in this sheet should be whole numbers and all people participating in this survey should be between 18 and 60 years old. To ensure that data outside of this age range isn’t entered, go to Data->Data Validation->Setting, input the conditions and shift to Input Message to give prompts like, “Please input your age with whole number, which should range from 18 to 60.” Users will get this prompt when hanging the pointer in this area and get a warning message if the inputted information is unqualified.
Tags: spreadsheets, usiness